We are looking for a part time receptionist to join our friendly office team!

(Hours 13.00 to 17.00 Monday – Friday)

They would perform a wide range of receptionist, administration and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organisation; direct visitors to the office to the area/department/office/location or person they are visiting; answer phone calls, letters, and emails and/or directing these communications to the correct department/staff person; make clients and visitors to the site feel welcome and answer their questions.

Main Job Tasks and Responsibilities

  • answer, screen and transfer inbound phone calls.
  • receive and warmly greet and direct visitors and clients.
  • general clerical duties including photocopying, printing and mailing.
  • maintain electronic and hard copy filing system.
  • retrieve documents from filing system.
  • handle requests for information and data
  • resolve administrative problems and enquiries.
  • prepare written responses to routine enquiries.
  • prepare and modify documents including correspondence, reports, drafts and emails.
  • schedule and coordinate meetings, appointments and travel (when needed) arrangements for managers or supervisors.
  • open, sort and distribute incoming correspondence.
  • maintain office supply inventories.

Education and Experience

  • computer skills and knowledge of relevant software
  • knowledge of operation of standard office equipment.
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping.
  • knowledge of principles and practices of basic office management

Key Competencies

  • communication skills – written and verbal.
  • planning and organising
  • prioritising
  • problem assessment and problem solving
  • information gathering and information monitoring.
  • attention to detail and accuracy.
  • flexibility, able to help the team at short notice.
  • adaptability
  • customer service orientation
  • ability to build rapport with customers and employees, encouraging team working.
  • retains exceptional phone skills.
  • open to new ideas and ways of working
  • ability to work in a small friendly Team.

Salary and Benefits?

Employment packages are tailored around the individual. The hourly rate is £10-£12 depending on experience.

Should you require any additional support with your application please do not hesitate to get in touch via [email protected]

Please forward all applications to [email protected]. Applications are to include an up to date CV and a covering letter, not exceeding 400 words.